Third Party Risk Management                                                

GEP Third Party Risk Management (TPRM) solution allows you to monitor and mitigate risks associated with your third parties. We offer a complete system for third party risk management that spans across all the stages –planning, due diligence and third-party selection, contract negotiation, and monitoring.

In this release, 07 enhancements are added to TPRM.

 

Accurate User Identification in Risk/Control Form Notifications

LT-6983 | Configurable: No

Prior to this release, when an Approver rejected an Internal Risk Form in a parallel approval setup, the application did not correctly display the full name of the user who performed the action in the email notification. This caused confusion in tracking actions taken on the form.

With this release, the application accurately displays the full name of the user who performs actions such as Request Clarification, Approve, Reassign, or Delegate on Risk and Control Forms assigned in parallel approval or assessor setups.

The following notification templates are impacted:

  • TPRM-459-ExternalRiskformClarificationRequested

  • TPRM-459-ReassignmentofRiskControlforReview

  • TPRM-459-DelegationofRiskControlforReview

  • TPRM-459-ExternalRiskformApproval

  • TPRM-459-InternalRiskformRejection

  • TPRM-459-InternalRiskformApproval

  • TPRM-459-ExternalControlformClarificationRequested

  • TPRM-459-ControlAssessmentCompletion

  • TPRM-459-ReopenAssessment

  • TPRM-459-ControlAssessmentRejection

 

Responder Access for Reopened Risk Forms

LT-6664 | Configurable: No

With this release, when a risk form is reopened by a user who was not originally the responder, the application will add the user to the responder stakeholder list. This allows the user who has performed the reopen, to submit the form when approvers request a clarification.

 

Introducing New Additional Columns on the Question Library Workbench

LT-6495 | Configurable: No

With this release, the following additional columns are introduced on the Question Library Workbench to improve visibility and management of question attributes:

  • Question Type – Displays the Question type. For example, Radio Button, Dropdown, Single Line Text, and Lookup.

  • Number of Columns – Displays the number of response option columns selected for each question, if applicable.

  • Placement Order – Indicates the Placement Order of the question (Horizontal or Vertical).

  • Display Order – Shows the display order of the question. (Default, Alphabetical, Custom)

  • Aggregation Type – Displays the Aggregation Type selected. For example, Merge All, Highest Priority.

The column data is populated in these columns according to the selection made by the admin during the question setup.

Introducing New Buttons on Question Library Workbench

LT-6493 | Configurable: Yes (Master Data)

With this release, the following new buttons are introduced on the Question Group tab within the Question Library Workbench to support uploading group questions via the MS Excel template:

  • Refresh – Updates the Question Group grid with the latest data.

  • Download Template – Allows you to download the template. The application displays the following toast messages:

  • Template Download in Process. (when the downloading is in process.)

and

  • Template Download Completed. (when the downloading is completed.)

  • Import Questions – Allows you to open a slider to upload templates, view logs, search uploaded files by name, and refresh the slider grid. Before processing, you can import questions using the template, with Done or Cancel options.

Groups are created automatically based on the Question Group Name and Question Sequence Number columns. If errors are detected, the application generates a downloadable error file in the logs, and the impacted Question Group is not imported.

Configuration Details: The availability of this feature/enhancement is based on the Master Data setting. Please reach out to your Account Manager for more information. You can upload the Excel via the Setup Manager > Master Data > Question Library.

 

Introducing ‘Allow Copy Responses’ Checkbox on Master Form

LT-6486 | Configurable: Yes (Master Data)

With this release, a new checkbox, Allow Copy Responses, is introduced on the Master Form. When this checkbox is selected, the application enables the Copy Response action for the responder in the Launched/Response in Progress status. This allows the Responder to copy responses from previously approved forms for the same Supplier, improving efficiency and consistency in form completion.

Configuration Details: The availability of this feature/enhancement is based on the Master Data setting. Please reach out to your Account Manager for more information. You can enable the checkbox via Master Data > Form Management > Master Form.

 

Introducing ‘Copy Response’ Button on Supplier Risk Forms

LT-6488 | Configurable: Yes (Master Data)

With this release, a new button, Copy Response, is introduced under the More menu for Risk Forms in Launched and Response in Progress status. This button appears when the Allow Copy Responses flag is enabled on the Master Form.

Responders can copy responses from an approved Risk Form for the same Supplier. Upon clicking Copy Response, the application redirects you to a dedicated page where you can select the source Risk Form. The application then copies the responses from the selected form to the current form.

The following columns are available on the Copy Response page:

  • Form ID

  • Status

  • Contract Name

  • Contract ID

  • Supplier Name

  • Launched Date

  • Modified Date

Configuration Details: The availability of this feature/enhancement is based on the Master Data setting. Please reach out to your Account Manager for more information. You can enable the checkbox via Master Data > Form Management > Master Form.

 

Enhanced Search Capability in Question Library

LT-6406 | Configurable: No

With this release, you can now search the following columns available on both the Question Library and Question Group tabs using the search bar on the Question Library page:

  • Question Library tab

  • Question Number

  • Question Title

  • Description

  • Question Group tab

  • Group Name